Present:
| Members | Present | Apologies | Reason |
|---|---|---|---|
| Chair: Cllr M Horwood | ✓ | Personal Circumstances | |
| Deputy Chair: Cllr P Brown | ✓ | ||
| Cllr G Darrington | ✓ | ||
| Cllr P Darrington | ✓ | ||
| Cllr J Ferrari | ✓ | ||
| Cllr C Prestedge | ✓ | ||
| Cllr L Taylor | ✓ | Work Commitments | |
| Cllr E Uttley | ✓ | Personal Circumstances | |
| Cllr R Wood | ✓ |
Officers:
Chief Executive Officer (CEO) – Ryan Hayman
Senior Executive Assistant – Adele Farrier
Executive Assistant – Marisa Levy
Responsible Finance Officer (RFO) – Stephen Innes
Also Present:
Cllr S Durden
Cllr J Ettridge
Public: NONE PRESENT
MEETING COMMENCED: 19:02
12436 – APOLOGIES FOR ABSENCE
Cllr M Horwood
Cllr L Taylor
Cllr E Uttley
12437 – DECLARATIONS OF INTEREST
NONE
12438 – MINUTES OF PREVIOUS MEETING
To approve as correct the Minutes of the Meeting held on Wednesday 19th November 2025.
APPROVED AND SIGNED
12439 – TO RECEIVE THE MONTHLY FINANCES
Civic Centre
4120 Room Hire – No income for December as Supajam are now in their new premises. However, they have enquired about potentially using the Chamber for future bookings.
7106 Council Tax – £474.77 For the flat at the Olympic as the previous tenant has now vacated the premises and we will now have to pay it.
5021 Equipment/ Machinery Repairs – £195 Call out charge for the barrier at Civic Centre which wasn’t working.
5023 Playground Equipment Repairs – Is for the purchase of bolts and tools to undertake necessary repairs to the playground equipment. It was noted that an elephant play structure £1,500 has been purchased for the park as it was being discounted and this will show in next month from Playground budget.
5036 Swanley in Bloom – £7,023 including winter plants and bedding. Our new supplier, Amethyst, invoices us later in the year then our previous supplier so hence why only showing now.
8205 Entertainment – £103.81 Towards the staff Christmas outing to Winter Wonderland.
Alexandra Suite
6201 Advertising, Social Media & Marketing – £484.17 for the revamping and printing of the Christmas brochures for the venues.
Olympic
4082 Alzheimer’s Society – £577.85 Is the amount raised at the Charity Quiz evening which is to be paid to the Alzheimer’s Society Charity.
7580 MGD – £237.51 Is the Machine Game Duty and it was requested this name to be written out in full on reports going forward rather than shown as initials.
7800 Repairs and Maintenance – Call out charge for the drains as the pumps were not working and they will need to be replaced with two new pumps.
7102 Water Rates – Thames Water have changed the venue from an analogue to a digital smart meter and the new reading is much lower. Therefore, we will be due a rebate.
Swanley Park
7351 Travel – £109.35 For the fuel costs incurred on the market research visit to Santa event in Dorset.
Housing Stock
7602 Health & Safety for Property #1- £775 For the Electrical Installation Condition Report.
Estates
4209 Trollies – It was noted that to date we have received £30,880 income from our trolly collections. Swanley Town Council are collecting them quicker than the contracted company, Trolleywise.
7805 Small Tools – £239.21 For the purchase of a selection of a selection of small tools required by the business.
Aged Debtors
Vibe Dance Nights £1,120 outstanding invoice has now been paid.
RESOLVED – accepted reports A/B/C/D/E/F/G/H/I/J
Date of next meeting – Wednesday 18th February 2026
MEETING CLOSED AT: 19:35
SIGNED: 18/02/2026
Cllr P Brown
Deputy Chair of Policy and Finance
