Present:
| Members | Present | Apologies | Reason |
|---|---|---|---|
| Chair: Cllr M Horwood | ✓ | ||
| Deputy Chair: Cllr P Brown | ✓ | ||
| Cllr C Barnes | ✓ | Personal Circumstances | |
| Cllr G Darrington | ✓ | ||
| Cllr P Darrington | ✓ | Sickness | |
| Cllr J Knight | ✓ | ||
| Cllr C Prestedge | ✓ | ||
| Cllr L Taylor | ✓ | Work Commitments | |
| Cllr E Uttley | ✓ | Work Commitments |
Officers:
Chief Executive Officer (CEO) – Ryan Hayman
Senior Executive Assistant – Adele Farrier
Responsible Finance Officer (RFO) – Stephen Innes
Also Present:
Cllr R Wood
Public: NONE PRESENT
MEETING COMMENCED: 19:01
12404 – APOLOGIES FOR ABSENCE
Cllr C Barnes
Cllr P Darrington
Cllr L Taylor
Cllr E Uttley
12405 – DECLARATIONS OF INTEREST
NONE
12406 – MINUTES OF PREVIOUS MEETING
To approve as correct the Minutes of the Meeting held on Wednesday 22nd January 2025.
APPROVED AND SIGNED
12407 – TO RECEIVE THE MONTHLY FINANCES
Civic Centre
4120 – Room Hire – £2,662.50 paid by Supajam for hire of chamber
4600 – Outdoor Event Income – £416.67 from Film Crew for the use of Rugby changing room as location.
7804 – Materials – £233.88 for line marking, which should be allocated against and not Civic. RFO to make amendment to accounts.
7702 – Equipment Leasing – RFO to consider ways of simplifying spreadsheets and making large expenditure items clearer.
Alexandra Suite
6201 – Advertising, Social Media & Marketing – For the renewal of the mail merge mechanism contract. The annual subscription will be split between the Alexandra Suite and Swanley Park.
Swanley Park
6201 – Advertising, Social Media & Marketing, as above it is the joint cost with the Alexandra Suite for mail merge contract renewal.
Housing Stock
7800 – Repairs & Maintenance – £143.63 for a new heating thermostat
4042 – Rent – Property #3 – It was confirmed rental income is now up to date. RFO suggested a separate statement to see all expenditure for this property for both previous and new tenants.
Estates
5028 – Service Recharge – Trollies Collection will show with invoices in February.
Aged Creditors/Debtors
Final attempt to contact Elim Church with regards to monies owed before end of year.
RESOLVED – accepted reports A/B/C/D/E/F/G/H/I/J
Date of next meeting – Wednesday 19th March 2025
MEETING CLOSED AT: 19:29
SIGNED: 19/03/2025
Cllr M Horwood
Chair of Policy and Finance
