Present:
| Members | Present | Apologies | Reason |
|---|---|---|---|
| Chair: Cllr M Horwood | Apologies | Work Commitments | |
| Deputy Chair: Cllr V Letchford | Present | ||
| Cllr A Skipper | Apologies | Personal Engagement | |
| Cllr J Barnes | Apologies | Work Commitments | |
| Cllr G Darrington | Apologies | Mayoral Engagement | |
| Cllr J Domigan | Present | ||
| Cllr C Lee | Present | ||
| Cllr J Tuckfield | Present |
Also Present:
Cllr L Ball
Cllr T Searles
Cllr J Griffiths
Officers:
Chief Executive Officer (CEO) – Ryan Hayman
Sales, Marketing and Democratic Manager – Suzie Barnbrook
Executive Assistant – Tracey Bayliss
Public: None
11473 – APOLOGIES FOR ABSENCE
Cllr M Horwood
Cllr A Skipper
Cllr J Barnes
Cllr G Darrington
11474 – MINUTES OF PREVIOUS MEETING
To approve as correct the Minutes of the Meetings held on Wednesday 16th February 2022.
APPROVED & SIGNED
11475 – DECLARATIONS OF INTEREST
None
11476 TO RECEIVE THE MONTHLY FINANCES
It was questioned why 7604 Civic Centre was higher than normal. CEO clarified this was fees for professional services for the Rugby and Dog Training sites.
CEO commented that there was a significant financial error by EL Direct which we are awaiting a refund for, this would not show up on the reports provided as the transaction has happened in March. It was questioned if it would be in the same financial period. CEO confirmed it would be.
It was questioned as to the large increase in electricity 7200 Alexandra Suite. CEO confirmed that this was in line with our budget and was standing order charges over winter which levels out over summer months. It was asked about the rising charges in energy prices and RFO confirmed that we are on a fixed tariff until 2023 regardless of provider price increases.
It was questioned if the lake would be made bigger given the “large swan pedalos” that now occupy it. CEO said that there would be borehole going into the lake soon which would increase the water level. There is the option to increase in the area near the splash pool which is currently sectioned off if needed at no additional cost.
It was asked why Swanley Park 7552 was higher. CEO confirmed it was a one off additional cost as we switched provider to a new more user friendly booking system.
It was questioned why 4710 Swanley Park car parking was showing varying large amounts. CEO advised that this was due to the different ways in which the money was collected – 3 monthly via the card payments and cash processed monthly. August income was shown in September for example.
It was queried why payments in arrears seem to happen more frequently for the Housing Stock. CEO advised that these were arrears due to tenant changing jobs. CEO confirmed payment date will be amended for him for less delayed payments for property three. Property one pay multiple times in some months and miss some months but are paid up to date and are on track.
CEO advised that salaries will see in increase over all sites due to the 1.75% pay rise for April 2021, so now have to recharge all staff from April 2021.
It was questioned what Total Gas and Power Limited was in February Payments out. CEO will confirm to committee.
RESOLVED – accepted reports A/B/C/D/E/F/G/H/I/J
Date of next meeting – Wednesday 20th April 2022
MEETING CLOSED AT 19:53
