Present:
| Members | Present | Apologies | Reason |
|---|---|---|---|
| Chair: Cllr M Horwood | ✓ | ||
| Deputy Chair: Cllr P Brown | ✓ | ||
| Cllr G Darrington | ✓ | ||
| Cllr P Darrington | ✓ | ||
| Cllr J Ferrari | ✓ | ||
| Cllr C Prestedge | ✓ | ||
| Cllr L Taylor | ✓ | ABSENT | |
| Cllr E Uttley | ✓ | ||
| Cllr R Wood | ✓ |
Officers:
Chief Executive Officer (CEO) – Ryan Hayman
Senior Executive Assistant – Adele Farrier
Responsible Finance Officer (RFO) – Stephen Innes
Public: NONE PRESENT
MEETING COMMENCED: 19:03
12440 – APOLOGIES FOR ABSENCE
NONE
12441 – DECLARATIONS OF INTEREST
NONE
12442 – MINUTES OF PREVIOUS MEETING
To approve as correct the Minutes of the Meeting held on Wednesday 19th November 2025.
APPROVED AND SIGNED
12443 – TO RECEIVE THE MONTHLY FINANCES
Civic Centre
4084 Minibus – It was noted that the minibus is performing under budget this is due to refunds having to be issued for the vehicle breaking down, repairs to tailgate and the rugby, our biggest booker, not having the away games to use it. We are currently in discussion with Scouts to use the minibus for visits to their Farningham Woods site. The minibus will also be used by the Twining Association for their trip to France in May 2026.
5044 Sports Court Expenditure – £460.42 is for the annual Lawn Tennis Association membership.
7804 Materials – £807.37 Is for the final materials required for the fencing at the Dog Training Centre. This project has now been completed.
7809 Premises Expenses (Oaks) – £1,145.00 – For the suspended ceiling at the Oaks Doctors Surgery.
19:10 Cllr Evie Uttley entered meeting
Alexandra Suite
7001 Pension – Is showing as over budget and it was explained that this was due to staff allocations transferring from Civic to Alexandra Suite budget for salary and pensions.
Olympic
4116 Entertainment Income £650.32 – This is from the income generated from the pool table and fruit machines, which is spilt 50/50 between the Olympic and AMS.
4100 Bar Income – Is a lower income than last year due to overall lower footfall at the venue. For example, on the weekly Quiz Nights the number of teams entering has dropped by half.
4609 Snooker Income – £2,515.01 Continues to steadily increase and it was noted that it is higher than same period last year.
Swanley Park
7351 Travel – £54.75 Mileage expenses for market research trip to games exhibition in London for the Park Team.
7800 Repairs & Maintenance – £1,502.66 Is for varies materials need to make repairs at the park to the guttering and flower beds. It also includes the costings for the gas/oil removal and disposal.
Overall, this year the park has performed well and has done better over the winter months compared to previous years, the soft play has also improved from January 2025
Estates
4608 Football Pitch Hire – No income is shown as we have been unable to hire out the pitches due to the recent bad weather which has left them unusable.
RESOLVED – accepted reports A/B/C/D/E/F/G/H/I/J
Date of next meeting – Wednesday 18th March 2026
MEETING CLOSED AT: 19:26
SIGNED: 18/03/2026
Cllr P Brown
Deputy Chair of Policy and Finance
