Full Council Wednesday 1st December 2021

MINUTES

Present:      

MembersPresentApologiesAbsent
Mayor: Cllr P Darrington Present
Deputy Mayor: Cllr L Dyball Present
Leader:
Cllr M Horwood
Present
Deputy Leader: Cllr L Ball Present
Cllr S Andrews Present
Cllr C Barnes Present
Cllr J Barnes Present
Cllr G Darrington Present
Cllr J Domigan Present
Cllr M Foster Present
Cllr J Griffiths Present
Cllr C Lee Present
Cllr V Letchford Apologies
Cllr T Searles Present
Cllr A Skipper Present
Cllr J Tuckfield Present

Officers:
Chief Executive Officer (CEO) – Ryan Hayman
Parks and Open Spaces Manager – George Brooker    
Sales, Marketing and Democratic Manager – Suzie Barnbrook

Also Present:                 
Kent County Councillor – Cllr Perry Cole

11380  APOLOGIES FOR ABSENCE
Cllr V Letchford

11381  TO RECEIVE DECLARATIONS OF INTEREST

NONE

11382  MINUTES OF PREVIOUS MEETING
To approve as correct the Minutes of the Meetings held on Wednesday 3rd November 2021.

APPROVED

11383  UPGRADE OF BOATING FLEET – APPENDIX A
To receive the report and recommendations from the Parks and Open Spaces Manager.

APPROVED

Parks and Open Spaces Manager left meeting

11384 GRANTS IN
To receive a verbal update from the CEO.

CEO GAVE UPDATE:

  • £600 London Hearts – Defibrillator for Swanley Recreation Ground
  • Applied for £4910 through the Covenant fund for Armed Forces Day
  • Applied for £10,000 through the National Lottery Fund – Borehole
  • Applied for  £90,000 through Veolia – Rugby project
  • Applied for £6000 through Reconnect KCC Fund  – Free boating sessions
  • Applied for £4000 through the Welcome back fund SDC – Town Centre improvements
  • Applied for 119 trees  – Woodlands Trust for Queens Jubilee planting
  • Applied £12,973 – KCC COVID-19 reimbursement fund
  • Successfully applied for £10,000 – Davidson Training for staff courses

11385  MAYORS COMMUNICATION
To receive such communications as the Town Mayor may desire to lay before the Council (Councillors are reminded that no decision making may take place as a result of this item)

Cllr P Darrington, Mayor of Swanley:
5th November – Mayor of Maidstone Civic Service
14th November – Remembrance Day Parade and Service
18th November – Swanley Expo 21
23rd November – Maidstone Gin Distillery

11386  REPORT FROM COUNTY AND DISTRICT COUNCILLORS
(Councillors are reminded that no decision making may take place as a result of this item)

Kent County Councillor (KCC), Cllr P Cole reported:
It was an honour to attend the annual service of remembrance at St Marys Church on Sunday 14th November. 

The ongoing situation with surface water flooding in Swanley is still paramount in my mind.

Residents will hopefully have noticed an increase in the number of sightings of Highways and contractors crews attending to drains to ensure that they are working to their full potential.

As I mentioned in last month’s report, local Flood Wardens can play a pivotal part in pre-empting projected periods of high risk attributable to ever intense weather patterns and there are three further individuals considering stepping forward to take on this valuable voluntary role.

Several areas are being investigated to identify or corroborate potential problems that may contribute to localised flooding.

KCC will be undertaking a comprehensive CCTV survey of the entire drainage system in Swanley. The benefits of this are several-fold but one by-product will hopefully be the ability to eliminate delay in the emergency response from external organisations during problem times.

I have inaugurated the idea of ‘Flood Bins’ – containers strategically located at key locations known to be susceptible to surface water flooding. Together with STC and WKHA we hope to implement these in the near future. These containers will provide emergency, or out of hours relief, to the effects of rising surface water. If nothing else they will help to ‘buy time’ until the relevant Local Authorities can respond.

In addition to the above, I have negotiated for a number of roads susceptible to surface water flooding, or those that contribute to such flooding in Swanley to be added to an enhanced scheduled maintenance program.

As of 3rd November, Hart Dyke Road, West Harold, Hibbs Close, Lime Road, Lavender Hill Road, Hewett Place, Ladds Way/Edwards Gardens, New Road, Overmead, Glendale, New Road and stretches of Oliver Road, Lynden Way, Rowan Road, St Marys Road, Sermon Drive, Lullingstone Avenue, Leechcroft Avenue and Pinks Hill will benefit from twice yearly drain inspections.

Coupled with this, is my request that any of the roads added to this enhanced schedule should have any reported faults attended to within 7 days, rather than the 28 day period as current.

Closer working with external agencies will result in enhanced maintenance of assets held outside public or council ownership.

In going forward, KCC are seeking to employ external professional flood risk companies to fully survey Swanley with a view to identifying patterns of water flow and in so doing, how mitigating measures may be incorporated into the existing street scene to lessen the effect of water run-off.

Enquiries are being made into the use of ‘Smart Drains’, self-monitoring devices that report directly to KCC drainage control for the management of drain maintenance prior to problems developing. I have asked that Swanley be considered as a pilot site as and when these devices are trialled.

New options for mitigation are being considered such as Arboriflow – a smaller water collection system for where traditional soakaways are considered inappropriate.

I understand that the introduction of flood doors to certain properties is now being seriously considered by a local housing association – a recommendation I proposed back in late July/early August.

On a wider viewpoint, there is a new online survey relating to Library Services across Kent and how they can be shaped for the changing demands of its users. This short survey can be accessed via: www.kent.gov.uk/shapingkentlibraries

Any questions can be directed to AKL@kent.gov.uk or by calling the Ask a Kent Librarian Service on 0300 0416 438 (Weekdays 09;00 – 18;00hrs, 09:00-17:00 Saturday).

Requesting this document in a different format or language may be requested via: alternativeformats@kent.gov.uk or by calling 0300 042 1553.

The survey closes on 28th February 2022.

Closer to home, other than seeking to limit surface water flooding, I am working with residents on the issue of uneven pavements and roads, extension to yellow lines, potential speeding vehicles on Swanley Lane, London Road and Goldsel Road, revitalising some woodland verge and other improvements in the area.

it was noted that we advertise flood prevention measures in the next edition of the Town Crier

District Councillor, Cllr G Darrington:
An electric power cable was laid for the new houses that are being built in Northview and Kettlewell. The channel was made using a pneumatic drill which caused excessive noise and vibration to the houses in the locality as it was in some cases only a couple of feet away.

One of these properties in Kettlewell sustained damage to one of its walls due to this work. It has been confirmed by West Kent Housing Association that it is, thankfully, not subsidence and I have been assured that it is of a more minor nature and so hopefully the resident of this property and those close by will not be disrupted too much when repairs are carried out.

There has been a recurring problem with sewage escaping from the manhole in Northview.  It has been spewing out into Swanley Park allotments. It has been reported to me that Thames Water eventually had to use 3 vans, a tripod, arc lights and a special lorry to suck up and clear the blockage. On bring told this it sounded more like a crime scene for a new movie but it was merely a drain buster not a blockbuster. Further tests are being carried out by Thames Water using a camera down the pipes to find out what is causing the problem.

11387  District Councillor, Cllr L Dyball:
Update on Green Canopy there will be new trees planted outside the new Whiteoak Leisure Centre soon.  

11388  District Councillor, Cllr P Darrington:
A Neighbourhood Plan meeting with Emma Coffin of SDC, has been scheduled for the 12th January.

The objective being to ascertain progress and what needs to be done prior to submission and hopefully approval.

I have been dealing with flooding in Lullingstone Avenue for the past three years. At last, I have a contact at Network Rail who has taken responsibility for this issue and plans are being prepared for the necessary remedial work to commence.
As a temporary measure a large pump has been sited which will be switched on as necessary.  

Cllr Perry Cole left the meeting.

EXCLUSION OF PRESS AND PUBLIC
It is recommended that under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1 of Part 1 of Schedule 12(A) of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

11389 LICENCE TO OCCUPY THE OLYMPIC – APPENDIX B, C, D, E, F
To approve the renewal of the Licence to Occupy.

APPROVED APPENDIX B, C, D, E, F

Cllr Ball to liaise with CEO for minor amendments.

11390  LICENCE TO OCCUPY SWANLEY PARK – APPENDIX G
To approve the renewal of the Licence to Occupy.

APPROVED

Cllr Ball to liaise with CEO for minor amendments.

11391  LICENCE TO OCCUPY PETHAM – APPENDIX H
To approve the renewal of the Licence to Occupy.

APPROVED

CEO to make minor amendment.  

11392 LICENCE TO OCCUPY CIVIC CENTRE – APPENDIX I
To approve the renewal of the Licence to Occupy.

APPROVED

Cllr Ball to liaise with CEO for minor amendments.

11393  CEO APPRAISAL 
To approve that the Mayor and Chair of Policy & Finance to undertake the appraisal of the CEO and determine the contractual provisions.

APPROVED

11394  ST PAUL’S CHURCH CONTRACT – APPENDIX J
To approve the contract.

DEFER TO NEXT MEETING

Date of next meeting – Wednesday 5th January 2022

Meeting Closed: 20:10