FULL COUNCIL AGENDA – Wednesday 5th January 2022 at 7:30pm

Dear Member

You are hereby summoned to attend a meeting of the Town Council at the Council Chamber, St Marys Road on Wednesday 5th January 2022 at 7:30pm or at the conclusion of the public participation session.

Mr R Hayman
Chief Executive and Town Clerk

PUBLIC PARTICIPATION
If required, the meeting will be preceded by a public participation period of up to 15 minutes in total at 7:30pm. Members of the public are also entitled to speak, during the meeting, on agenda items only and with express permission from the Chairman / Mayor. Those wishing to speak on an Agenda item must indicate this during Public Participation.

RECORDING (AUDIO AND / OR VIDEO OF COUNCIL MEETINGS AND USE OF SOCIAL MEDIA)
During this meeting the public are allowed to record the Committee and Officers from the front of the public seating area only, providing it does not disrupt the meeting. Any items in the exempt Part of an agenda cannot be recorded and no recording device is to be left behind. If another member of the public objects to being recorded, the person(s) recording must stop doing so until that member of the public has finished speaking. The use of social media is permitted, but all members of the public are requested to switch their mobile phone devices to silent for the duration of the meeting.

MOBILE PHONES
Member of the public are reminded that the use of mobile phones (other than on silent) is prohibited at Town Council and Committee meetings.

AGENDA

1 – TO RECEIVE APOLOGIES FOR ABSENCE

2 – TO RECEIVE DECLARATIONS OF INTEREST

3 – MINUTES OF PREVIOUS MEETING
To approve as correct the Minutes of the Meetings held on Wednesday 1st December 2021.

4 – PRECEPT SETTING 2022/2023 – APPENDIX A
To agree the budget and a 2% increase in the precept.

5 – INTERNAL AUDIT REPORT – APPENDIX B
To note the Internal Auditors report for 2021 – 2022.

6 – COUNCIL INSURANCE
Retrospective approval with Zurich Municipal (long term arrangement) Set until May 2023.

7 – STANDING ORDERS – APPENDIX C
To approve updated Standing Orders

8 – MAYORS COMMUNICATION
To receive such communications as the Town Mayor may desire to lay before the Council (Councillors are reminded that no decision making may take place as a result of this item)

9 – REPORT FROM COUNTY AND DISTRICT COUNCILLORS
(Councillors are reminded that no decision making may take place as a result of this item)

EXCLUSION OF PRESS AND PUBLIC
It is recommended that under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1 of Part 1 of Schedule 12(A) of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

10 – ST PAUL’S CHURCH CONTRACT – APPENDIX D
To approve the contract.

SKATE PARK AGREEMENT – APPENDIX E & F
To approve:

  • Deed of Dedication (Appendix E)
  • Memorandum of Understanding (Appendix F)

Date of next meeting – Wednesday 2nd February 2022

If you would like further information on any of the agenda items, please contact
Ryan Hayman, on 01322 665855 or rhayman@swanleytowncouncil.gov.uk